Poets & Writers Magazine

The advertising assistant is responsible for selling, processing, and formatting all classified advertising and job listings for Poets & Writers Magazine and Poets & Writers Online. In addition, the assistant works closely with the advertising director to prospect new accounts and maintain relationships with clients.

Poets & Writers Magazine is a bimonthly publication with a circulation of 60,000. The magazine is published by Poets & Writers, Inc., the nation's largest nonprofit organization serving creative writers.

Responsibilities include:

• Provide customer service and process orders for all classified advertising
• Send out classified pitches for each issue
• Regularly contact prospects for online Job Listings
• Coordinate proofreading of classifieds with freelance proofreader
• Flow classified ads into InDesign, make formatting changes
• Format, style, and post online classifieds
• Work with advertising director to develop material to promote classified ad sales
• Work with advertising director to research potential advertisers
• Assist with sales, customer support, and processing orders for print and online advertising
• Process payments for all ads
• Generate and mail all advertising invoices; follow up on outstanding invoices; handle problems related to billing
• Keep accurate accounting records; liaison with accounting staff
• Participate in meetings and other departmental activities
• Represent the advertising department at book fairs and industry events

Qualifications and Experience:

• Excellent organizational skills and an ability to manage multiple tasks
• Good proofreading skills and an eye for detail
• Facility with InDesign, Quark XPress, Adobe Photoshop, and Adobe Acrobat, a plus
• Familiarity with MSAccess or similar database software, a plus
• Familiarity with PC and Mac platforms, a plus
• Ability to write and edit following a style sheet
• Knowledge of and interest in contemporary literature 

Please send resume and cover letter to Joshua Mandelbaum, Advertising Director, Poets & Writers, 90 Broad St., Suite 2100, New York, NY 10004 or by e-mail to jmandelbaum@pw.org. Attachments should be .doc, .rtf, or .pdf; other file types will not be opened. No calls, please

Poets & Writers encourages diversity in its hiring.